January 14, 2010

  1. Call to Order

    Calvin Nickell called the Panhandle Emergency Response System meeting to order at 7:01 p.m. on January 14, 2010 at Fritch City Annex.

  2. Attendees:

    The following persons were present:

    Calvin Nickell, Fritch FD, Chairman

    Gena Wells, Stinnett FD

    Denzil Traylor, ConocoPhillips FD and Fritch FD, First Vice Chairman

    Paul Dutcher, Perryton FD

    Ronnie Morrison, Fritch FD

    Myron Bilgri, White Deer FD

    Dale Price, Channing FD

    Wayne Burrow, Channing FD

    Donnie Peterson, Dalhart FD, Second Vice Chairman

  3. Minutes of the last meeting:
    1. Dale made a motion to approve the minutes
    2. 2nd by Myron
    3. All for the motion
  4. Treasurers Report-
    1. Same amount as the October meeting $7,471.39
  5. Drill Committee
    1. On November 23, 2009 a school evacuation drill was conducted in Borger. The drill was successful
    2. Need to start planning the PERS Annual drill.
      1. Drill committee is Ronnie Morrison, Paul Dutcher, Dale Price, and Donnie Peterson.
        1. Action Items for the drill committee
          1. ACTION ITEM – (Drill Committee) Need an outline of the annual drill by the February meeting.
          2. ACTION ITEM – (Donnie) conduct a test activation of the PERS dispatch system. He will go through the call list and bring a report back of the active numbers.
          3. ACTION ITEM – (Calvin) Contact Ron Antalek to post on the website the test activation of the dispatch system. (During the meeting this action item was accomplished)
    3. PERS Training and Drill schedule (meeting nights)
      1. February- Go over the call out list (phone# and e-mails). We will update the website and discussed primary and secondary dispatch centers. Discuss what type of incident will be planned for the table top exercise in March.
      2. March- Conduct a table top drill and critique. Also review the Incident Command System.
      3. April – Continued discussion of the Incident Command System and assign action items and schedules for the upcoming months.
      4. Items for consideration to be added to the schedule please email Gena Wells at eugenalou@sbcglobal.net
  6. Training
      1. Dalhart is sponsoring a Hazmat Awareness and Operations Class January 16-17 at the fire station.
      2. Discussion of a Saturday Conference.
        1. Have a keynote speaker
        2. Ask Departments to bring equipment and trucks
        3. Tentative location: Lake Meredith Amphitheater
        4. Tentative date: June 19th
  7. Bylaws-
    1. Calvin will investigate the bylaws to possibly incorporate EMS and police that would like to participate in the PERS organization.
      1. ACTION ITEM – (Calvin)
        1. Review the Bylaws and bring back to February’s meeting
  8. Accountability-
    1. Discussed the truck resource cards
      1. Departments can fill cards out in route to scene and give to the Incident Commander or Staging officer.
    2. ACTION ITEM – (Paul/Donnie)
      1. Bring one of their department cards to develop a design that can be used in the organization.
  9. New Business
    1. Discussed purchasing the PARIS software to benefit PERS.
      1. The discounted fee has been extended through February for $1,250..
      2. Dale made the motion to purchase the PARIS software

      Seconded by Donnie

      All for the motion

    2. Discussed the purchase of laptop and projector for organizational use.
      1. ACTION ITEM – (ALAN)
        1. Obtain quotes for a laptop and projector for the organization to be presented to the membership at the February meeting.
    3. White Deer has some new trucks that were put into service in the last year
      1. 5000 gallon tender
      2. Rescue truck
      3. 1 ton grass truck with 500 gallons of water
      4. Replaced the chassis in another truck-carries 1300 gallons
    4. Sweetwater Creek Assiocation will be holding their 1st Quarter meeting January 25 in Wheeler at 7:00 p.m.
  10. Next Meeting
    1. The next meeting will be held at the Fritch Annex building on February 18, 2010 at 7:00 p.m.

Meeting Adjourned