PERS Activation Procedures

1. To begin a PERS activation:

   1. Call Dalhart Dispatch – (806) 244-5544

   2. Provide the following information:

      1. "This is (your name) with (your department name). I am requesting a PERS activation. Please contact a Dalhart Volunteer Fire Department (DVFD) officer and have them call me at (phone number to who has details of request) for more details".

      2. Stay on the phone until the dispatcher releases you.

      3. Once contact with DVFD is established, all further communication will be with DVFD. DVFD will now be referred to as PERS Dispatch.

      4. When PERS Dispatch contacts the person requesting a PERS activation, a series of questions will be asked. Use Annex A and be prepared to provide the following information:

         1. Is this a standby request or

         2. Is this a local emergency response or

         3. Is this a PERS system wide response emergency

         4. If emergency provide:

            1. Location of emergency

            2. Type of emergency

            3. Equipment needed (Task Force or Strike Team) See Annex B for definitions and examples.

            4. Agencies presently enroute or on scene

            5. Staging location

            6. Incident Command (IC) (name of IC and department)

            7. IC’s contact phone number (if available)

            8. Radio frequency utilizing

            9. Incident contact, radio contact or number

            10. Who the PERS representative to report to

2. PERS Dispatch will contact next closet to the scene PERS member department through that department’s non-emergency contact number of an activation. See Annex C.

3. The requested fire departments’ office will contact PERS Dispatch for details.

4. The requested department will use Annex D and provide the following information:

   1. Name of officer in charge of the Task Force or Strike Team

   2. Department name

   3. Number and type of equipment responding

   4. Number of personnel responding

   5. Estimated time of arrival to the emergency’s staging location

   6. Call back number (unit’s cell or personnel’s cell)

5. PERS Dispatch will contact the requesting agency with the above information.

6. If the emergency is within the DVFD response area, then National Park Service (NPS) is the secondary PERS Dispatch. To activate secondary PERS Dispatch, use the following:

   1. Call (806) 865-3360 extension 0 (8:00 a.m. to 4:30 p.m. Monday through Friday)

   2. After 5:00 p.m., call (806) 865-3325 and ask them to call Mike Bland at home or call a Ranger on duty.

   3. Begin procedures as above, starting at 1. b.

7. Local PERS response is a request between departments within their immediate response area (mutual aid request).

8. Upon completion of assignment, ALL units must check out through Staging upon being released to return home.

9. When each unit responding arrives at their home base, PERS Dispatch needs to be notified of their safe return home.

10. As soon as possible PERS Dispatch will notify PERS Chair or Vice Chair with activation details.

11. When possible a PERS representative will be part of the unified command at the command post.

1. PERS Dispatch will call requesting agency’s call back number and will have gathered the following information:
   1. Name of the person and department requesting activation: ___________________

      ________________________________

   2. Contact number of person making request: _______________________________
   3. Is this a standby: YES NO
   4. Is this a local (mutual aid) response YES NO
   5. Is this an emergency YES NO
   6. If an emergency, provide:
      1. Location of emergency: ________________________________________

         (Actual location of emergency)

      2. Type of emergency: ___________________________________________

         (Hazmat, Wildland, Structure, Bioterrorism, etc.)

      3. Equipment needed: ____________________________________________

         (Grass rigs, Hazmat, Pumpers, De-con, Rescue, Tankers, etc.)

         ____________________________________________________________

          

      4. Agencies presently enroute or on scene: ___________________________

         (Have you exhausted local mutual aid? Who have you called? Who is responding?)

         ____________________________________________________________

      5. Staging location: _____________________________________________

         (Place actually where units to respond and check in, refueling location, rehab location, etc.)

      6. Incident Command is: _________________________________________

         (Name of IC and department they are with)

      7. Incident Command’s contact phone number: _______________________

         (If available, or number who has contact with IC)

      8. Operations radio frequency: _____________________________________

         (Frequency used on scene)

      9. Incident contact, radio contact name or number: _____________________
      10. PERS Representative at unified command: _________________________

NIMS Resource Typing Directory

Highlighted Numbers are questionable emergency contacts